Privacy Policy
Effective Date: July 07, 2025
Introduction
At Vermont Medical Gives ("we", "our", or "us"), your privacy is of the utmost importance. This Privacy Policy explains how we collect, use, store, and protect the personal information you provide to us through our website located at vermontgives.org, via phone, or in person during our services. By accessing our services or website, you consent to the terms of this policy.
Contact Details
If you have questions about this Privacy Policy or how your data is handled, please contact us:
- Phone: +1 (802) 349-2813
- Email: [email protected]
- Address: 147 Pine Hill Rd, Brattleboro, VT 05301, United States
Information We Collect
We collect various types of information depending on how you interact with us:
- Personal Identification Information: such as your name, phone number, email address, mailing address, and date of birth.
- Health-Related Data: if you receive medical services through our programs, we may collect information related to your medical history, prescriptions, or care needs — always with your consent.
- Payment Information: when making donations, your billing address and payment details are processed securely through trusted third-party payment processors.
- Technical Data: including your IP address, browser type, device information, and usage patterns when you visit our website.
How We Use Your Information
Your information is used for the following purposes:
- 📋 To provide and manage medical and community services.
- 📨 To respond to inquiries, requests, or appointment bookings.
- 🔐 To ensure the security of our website and prevent fraudulent activity.
- 💬 To send updates, newsletters, and health resources — only if you've opted in.
- 📈 To evaluate the impact and improve our programs and services.
Data Sharing and Disclosure
We do not sell, rent, or trade your personal data. However, we may share your information with:
- Authorized Medical Personnel: when required to deliver services or coordinate patient care.
- Third-Party Service Providers: for IT support, payment processing, and data analysis — all bound by confidentiality agreements.
- Legal Obligations: when disclosure is required to comply with applicable laws, court orders, or legal processes.
Your Privacy Rights
Depending on your location, you may have the right to:
- ✅ Access the personal data we hold about you
- ✅ Request correction or updates to your information
- ✅ Request deletion of your data, when legally permissible
- ✅ Withdraw your consent for data processing
- ✅ Object to the use of your data for certain purposes (e.g., marketing)
To exercise these rights, email us at [email protected].
How We Protect Your Information
We apply a combination of technical, administrative, and physical safeguards to protect your personal data:
- 🔒 Encryption of sensitive data during transmission and storage
- 🔐 Access controls and regular staff training on confidentiality
- 🛡️ Firewalls, secure servers, and malware protection tools
- 📁 Limited data retention practices aligned with HIPAA and state laws
Despite our efforts, no system is 100% secure. We encourage you to take caution and contact us immediately if you suspect any unauthorized use of your data.
Children’s Privacy
We do not knowingly collect or store personal information from individuals under the age of 13 without verifiable parental consent. If we learn we have received data from a child under 13, we will delete it promptly unless it is essential for medical treatment with legal authorization.
Third-Party Links
Our website may contain links to external websites not operated by Vermont Medical Gives. We are not responsible for the privacy practices or content of those third-party websites. We encourage you to review their privacy policies before submitting any personal information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, legal obligations, or best practices. When updates occur, we will post a revised version with a new “Effective Date” at the top of this page.
If the changes are significant, we may notify you via email or prominent notices on our website. Continued use of our services after changes implies your acceptance of the new policy.
Summary and Acknowledgment
Vermont Medical Gives is dedicated to maintaining your privacy and handling your information with transparency and care. This Privacy Policy reflects our commitment to responsible data use in support of your health and dignity.
By using our services or website, you acknowledge that you have read and understood this Privacy Policy.
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